Graduating Seniors and Moving your Documents

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CVHS Seniors

How to Move your Documents that are stored on your laptop

These are your personal documents that you may move from the CVSD laptop to a cloud storage area  if you would like to keep them for the  future.

  • Step  ONE Locate Documents on
    • C Drive (Local Disk)
  • Step  TWO Locate Documents on
    • your Network Drive (Firstname_lastname)
  • Step THREE
    • Move documents to DropBox, Box or a Personal Google Drive Account
  • Step Four
    • Your Google Drive Documents – Use the Google TAKE OUT tool to archive all documents.
    • This archive can be placed in a personal Google Account or a DropBox or a Box cloud storage account
  • Step Five
    • If you would like to move Your CV Wikispace – Please see below for information to Contact Wikispaces

More directions are listed below for each of the Steps

drives.PNG

Step  ONE Locate Documents on C Drive (Local Disk)

  • start button.PNGStart Menu
  • Computer
  • Local C: or This Computer
  • Locate the  — Users Folder
  • Locate Your Named Folder inside the Users Folder
  • and then look in the following locations for your any of your files
    • Desktop
    • Downloads
    • My Documents
    • My Music
    • My Pictures
    • My Videos

These are items you will want to move to an alternate location like Box, Drop Box or Google Drive

Step  TWO Locate Documents on your Network Drive (Firstname_lastname)

  • Then open your FirstName Last Name Folder and locate your files that are stored there.
  • Move all documents to one of the options below. DropBox, Box or Google Drive

Step Three – How to Move your Stored Documents into a Cloud Storage Location like Dropbox or Box or Google Drive

Choice A. DROP BOX

Create a Drop Box account with 3GB of Storage at dropbox.com

  • do NOT try to download the program to your CVSD laptop.
  • You can use it from the web version.

You will be able to upload 3 GB of storage space for free

Click the upload button and add the files you need to add to your dropbox account.

Choice B. BOX

Create a  Box.com account with 10 GB of Storage at Box.com

  • do NOT try download the program to your CVSD laptop.

  • You can use it from the web version.

You will be able to upload 10 GB of storage space for free

Click the upload button and add the files or folders you need to add to box.

Choice C. Google Drive

Step Four:  Migrate your data away from CVSD Google Drive to a personal Google Drive account

Google Drive accounts are available for anyone with a Gmail Account. Please create a Gmail account that is not on the CV Domain … So create a new Google Account or Use an exsiting Google Account that is not @conestogavalley.org account.

15GB free (to be shared across Google Drive, Gmail and Google + photos

1. Google Takeout – Create an Archive of your google DATA and move it out of CVSD.

https://www.google.com/settings/takeout

  • This will create an archive folder

  • Open the archive folder

  • Back up this archive to your new Google Account or a Box or DropBox account

 

google takeout.PNG

 

Step Five- Wikispaces

Wikispaces can copy your whole wiki for you:

  1. You will need to Create blank wikis that you would like to copy the existing wiki into.

  2. send us the URLs of all the new blank wikis, along with the URL of the master wiki you would like to copy. Be sure to indicate which is which. This email must come from the address associated with your Wikispaces account.

By default, we’ll copy all of your pages (including their full history), files, discussions, and tags. Let us know if you would not like all of these features to be copied. We will notify you when the wiki has been copied.

If you were not the creator of the original wiki, we will need to receive an email from the creator as well, granting you permission to copy their content.

Graduating Seniors and Moving your Files

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These are your documents that you may want to move from the CVSD laptop or CVSD Account to a personal storage area if you would like to keep them for the future.

  • Step ONE Locate Documents on
    • This PC … Documents folder or on the desktop
  • Step TWO Locate Documents on
    • your Network Drive (Firstname_lastname)
  • Step THREE OneDrive Option
    • Move documents to Personal OneDrive Account. Use your personal Microsoft OneDrive account to move items to this cloud storage location. Your CV OneDrive Account will be deactivated when you leave CV.
  • Step Four Google Drive Option One
    • Move documents to Personal Google Drive Account. Use your personal gmail account to move items to this cloud storage location. Your CV Google Account will be deactivated when you leave CV.
  • Step Four Google Drive Option Two
    • Your Google Drive Documents – Use the Google TAKE OUT tool to archive all documents.
    • This archive can be placed in a personal Google Account
  • Step Five
    • If you would like to move Your CV Wikispace – Please see below for information to Contact Wikispaces

More directions are listed below for each of the Steps – Coming Soon!

Office 365 for Home Computers for FREE

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Staff and students with a ConestogaValley.org email address are able to get a copy of Office 365 which includes the Microsoft Office 2013 Suite of products; Word, Excel, PowerPoint, Outlook, OneNote as well as others.

  • You will also have access to Office Online with features like Newsfeed, OneDrive, Sites, Word Online, Excel Online, PowerPoint Online and OneNote Online.
  • You can also use the Set up mobile apps on your iPad.
  • Install on up to 5 compatible PCs and Macs, plus 5 tablets

You already have the Microsoft Office Products installed on your school machine and you should not use this process to install software on your school machine.

The process for downloading the software will take a long period of time. We suggested starting the download and running it overnight. The time to download this software will vary depending upon your computer, and your internet provider service speed.

This offer will only be valid during the time the staff member is employed by the district and the term that a student is enrolled at Conestoga Valley School District.

The directions to download and install the software is different for staff and students. Please use the appropriate heading below to locate your instructions.

Directions for Faculty and Staff

Please NOTE: The other option of purchasing the program through the Home Use Program for $10 is still also available. The Home Use Program license does not expire with employment. Please see the blog post about Office for further details on this separate offer.

For your home computer,

  • Go to the Office 365 Education website http://office.com/teachers
  • The Teacher tab should be highlighted
  • Click the green button, Find out if you’re eligible
  • Enter your school email account and click sign up
  • It will say You already have an account click continue OR it will ask you to accept the terms of service by clicking START
  • Sign into Office 365 with your school email and password


  • You will then be logged into Office 365.
  • Click on the gear in the top right hand corner next to your name and select Office 365 settings.


  • From the Drop down menu select Office 365 Settings


  • On the next screen select Software.

To install the software on your home computer you will select install now at the bottom of the page and this will install the software on you home machine. Word, Excel, PowerPoint, Outlook, OneNote and more.

Remember, this downloading process will take a long time. It is recommended that you begin and let it run overnight. Make sure your computer is not set to auto shut down during this process. Make sure your device is plugged into a power source. The time to download this software will vary depending upon your computer, and your internet provider service speed.

Directions for Students

This offer is available to all students at Conestoga Valley School District. This offer will only be valid during the term that a student is enrolled at Conestoga Valley School District.

You already have the Microsoft Office Products installed on your school machine and you should not use this process to install software on your school machine.

Students can get their complimentary Office for a home computer by

  • Visiting Office.com/GetOffice365 and follow the on screen instructions.
  • The Student tab should be highlighted
  • Click the green button, Find out if you’re eligible


  • Enter your school email account and click sign up
  • It will say You already have an account click continue OR it will ask you to accept the terms of service by clicking START
  • Sign into Office 365 with your school email and password
  • No need to sign up – click OK


  • Click on the gear in the top corner
  • Select the Office 365 Settings from the drop down menu


  • Click on Software
  • On the next page click install at the bottom of the page.
  • This will install Office 365 on your home computer or tablet.

Remember, this downloading process will take a long time. It is recommended that you begin and let it run overnight. Make sure your computer is not set to auto shut down during this process and is plugged in to a power source. The time to download this software will vary depending upon your computer, and your internet provider service speed.

Google Chrome Apps and Extentions

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Google Chrome – Apps and Extensions

Assistive technology can promote greater independence for our students. Chrome Speak and Readability are the two apps that we have deployed to all student laptop devices, both 1:1 machines and cart laptops. These accessibility features of the Google Chrome Web Browser can enable our students to access information comfortably and enhance their learning process with the text to speech tool. We have had interest from several teachers for these two assistive technology items to be utilized in the classroom on student laptops. And we wanted to make everyone aware of the availability of these tools to you and your students.

These tools are free additions to the Google Chrome web browser. The Google Chrome web browser has a number of specialized features including adding apps and extensions which are available through the Chrome Web Store.

Below you will find a description of these apps and the directions for how to place them on your teacher machine.

Chrome Speak   Chrome Speak (App Version), select the text on a web page and right-click to speak with offline TTS (text to speech) engine. For more information about this app, please click on the link. One you install the Chrome speak App to utilize it you need to highlight text on a page and right click. You can then select “read the selected text”. This tool will only work in the Chrome Web Browser.

Readability  Readability is a web and mobile app that zaps clutter and saves web articles in a comfortable reading view. For more information about this extension, please click on the link. The Readability app looks like a red chair in the menu line of Google Chrome Web Browser.

These two tools have been “pushed” to all CV Student laptops.  Teachers can feel free to utilize them with their students. For CV student devices, the Tech Department will need to install the software extensions for students through the System Center. A request for a Chrome app or Extension can be place with a CV helpdesk ticket and the technicians can push the app to the devices you indicate in your helpdesk ticket.

readablity

 

 

If a teachers or staff member would like to add these or other extensions and apps to their Chrome web browser on your school device, you can follow the directions linked here in the video. OR use these directions,  In the Settings menu in Chrome Web Browser. Settings can be found by clicking on the THREE LINES at the end of the Address line.  Left Click on the Three lines and a drop down menu will give you an option to go to the Settings. Once you click on Settings, there is an Extensions tab on the left side, you can see the list of extensions you have installed and turn off an app or extension or modify it or delete it. At the bottom of the extensions page you will see a link to Get more extensions from the Google Chrome Store. Many of the apps and extensions are free and there are thousands of them to choose from. I recommend only using a few extensions at a time but do look for ones that will make you more productive!

These two extensions have been Enabled on this example Chrome Web Browser.

chrome extensions

 

HS Student Outlook on 1:1 laptops

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Students Setting up Office 365 Student Email in Outlook on 1:1 Machines

  1. Start up Outlook for first time and select to start mail setup wizard
  2. Click Manually configure server settings or additional server types, and then click Next
  3. 082514_1733_HSStudentOu1.png
  4. On the Choose Service page, select Internet E-mail, and then click Next.
  5. 082514_1733_HSStudentOu2.png
  6. Provide the following information on the Internet E-mail Settings page:
    1. Name
    2. Email (firstname_lastname@conestogavalley.org)
    3. Select POP3 for account type
    4. outlook.office365.com for Incoming mail server
    5. smtp.office365.com for Outgoing mail server
    6. Email address again for Username
    7. Password
  7. pic 3 outlook
  8. At the bottom of the page, click More Settings
  9. On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication.
  10. 082514_1733_HSStudentOu4.png
  11. On the Advanced tab check the box for This server requires an encrypted connection (SSL) and select TLS in the drop down for Use the following type of encrypted connection then click the Ok button
  12. pic 5 outlook
  13. On the Add New Account page, click Next
  14. Outlook tests your account, click Close when the test returns both as completed
  15. pic 6 outlook
  16. Click the Finish button
  17. pic 7 outlook

New Items from Technology Services 2014-2015

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There have been a number of changes in the technology services department this past summer. The below items highlight the major changes and provide a brief explanation and links to further information and resources regarding these services.  Please take a few minutes to review and familiarize yourself with these updates.

CV District WebsiteWeb Server Links

We moved all servers from cvsd.k12.pa.us to conestogavalley.org.

Links are all updated on the district website under the faculty, parent and student pages.

New internet filter is hosted by the IU and is called Palo Alto.

Policy are being rebuilt as we use the network. Be sure to check website for both your login and a student login to be sure they are available for both you and the student policies.

Google Drive is the same for everyone now.                          

  • Everyone needs an eight digit password  to sign in to the new CV Google.
  • Student account will need to use a Leading ZERO and their 7 digit student id.
  • We all log into the same link and the same domain. https://drive.google.com/a/conestogavalley.org/
  • Google Drive for Education overview
  • Meet Google Drive overview
  • You can access Google Resources like DRIVE, Contacts, Calendars and more through the 3X3 icongoogle_3x3_b
  • You can create contact groups in Google to share your documents with your class or other teachers.
    • Go to Google Contacts (Hint: in the 3X3 icon, select contacts)
    • Create a new group and
    • use the Directory to search for your CV students or  CV teachers
    • Assign the student or teachers to your newly created group.

Hardware Update

  • 240 additional laptops to Elementary Buildings
  • New desktops in Cadd lab at MS and HS
  • 20 Interactive Projectors K-12

Public Folders

  • H: YOUR named network folder (Your files)
  • P: Public drive, you have access to your building and your grade level or your department
  • S: Students in your building (These are the student network files that teachers have access  to all student work)
  • O: Student Public for each building (This is a public area for sharing resources) all users have rights to view and edit documents.
  • T: Examview
  • Z: Daily Subs folder (organized by building and each teacher can add a folder with their own name for their sub plans). When subs log in with the credentials provided by the office they have access to their building related folder.

CvCloud From the CV Staff Page you can now access Your named network folders and the other public folders including the daily sub folder through the CV Cloud with your login credentials.

Windows updates Will be sent to your machine from System Center and will depend on network traffic. You can postpone them until later in the day they appear but please allow your computer to process the updates and then restart your computer. This will keep your software up to date. software center windows updates

Office 365

Tech Staff changes Patrick Kenny and Nick Olson are our new building technicians.

Tech Staff Changes Patrick Kenny and Nick Olson are our new technicians

. Patrick Kenny (146x195) Patrick Kenny will be in all buildings and working with our iPads K-2 as well as RTIi and ESL iPads.

Nick Olson (146x195)Nick Olson will be working at Leola and Brownstown.

 

 

 

Wireless Network Name Changes

  • CV-Staff – This is a wireless connection for all CV distributed Windows staff devices.
  • CV-Student – This is a wireless connection for all CV distributed Windows student devices.
  • CV-Apple – This is a wireless connection for all CV iPad student devices and CV iTV devices. This is managed by our technicians.
  • CV-BYOD – This is a wireless connection for any devices not connecting to the previous three wireless networks.
  • CV-Public – This is a wireless connection for any non-CV devices and for users that do not have a CV login.

Software Center 

A new tool that allows students and staff to install district software and updates without administrative rights.

Wikispaces

Wikispaces have made the domain change!! If you had a wikispace the URL has changed but the  name is the same for example cff.wiki.cvsd.k12.pa.us was the site I had and it has been transferred to the new domain and will now be called cff.wiki.conestogavalley.org  So you keep the wiki name just the domain has changed.

Install Software using “Software Center”

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Technology services has a new tool to deploy software to district owned machines that does not require the end user to have administrative rights. The tool is called Microsoft Software Center. For staff and students to use this tool please use the directions below.

Go to Start, Type Software Center.

 

 

 

 

 

 

 

 

 

 

 

 

If there is nothing listed here hit F5 or FN+F5 (depending on laptop model). Check program name and click “Install Selected” in the lower right hand corner.

 

 

 

The program will now disappear from the “Available Software” tab and jump to the “Installation Status” tab. You should see a status of “Downloading (%)” and “Installing“. Do not shutdown or logoff during this process. Once the status turns to “Installed” you are good to go.

The program will then be located in the “Installed Software” tab.

 

Moving iTunes from the Old Domain to the New

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Consolidate library into iTunes Media folder.

1.    Open iTunes.

2.    Choose Edit > Preferences.

3.    Click Advanced and note the location of your iTunes Media folder.

4.    Click OK.

5.    For iTunes 9 or later, choose File > Library > Organize Library… > Consolidate Files.

6.    An alert may appear stating: “Consolidating your library will copy all of your music into the iTunes Media folder. This cannot be undone.”

Note: Consolidating will cause iTunes to copy all of your music files that appear in iTunes to one central location on your computer (the iTunes Media folder). The original files will now be duplicates which you will need to manually remove from their various locations if you don’t want them to take up additional drive space. If your computer does not have enough hard-drive space, this process will not work correctly.

7.    Click Consolidate.

To copy all your music files (including the library file that holds all your playlists and other settings) to your external or network (teachershare) drive:

8.    Quit iTunes.

9.    Locate your external or network (teachershare) drive:

  • Windows: In My Computer

10.    Locate your “iTunes” folder:

  • Windows: \Users\username\My Music\iTunes

11.    Drag the iTunes folder to the external or network (teachershare) drive. Copying will begin at this point, and can take a while if you have a lot of content.

To move your iTunes media from your external or network (teachershare) drive to your new domain profile:

12.    Locate the “iTunes” folder that you just backed up to your external or network (teachershare) drive:

  • Windows: In My Computer

13.    Copy the “iTunes” folder and paste it in the My Music folder in your new domain profile located at the path listed below (If it prompts you to merge the folders click yes):

  • Windows: \Users\username\My Music

14.    If you backed up your library in your network (teachershare) drive, be sure to delete it.

 

Last Items for moving to the Conestogavalley.org domain

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The below items need your attention before you leave at the end of this school year but please keep August 4th as the date to have completed your transition to the new domain.

Your computer and user accounts.

When we move your computer and login to ConestogaValley.org it is equivalent to you become a new user. Think of it like having a brand new account and a new home. The “transition” is comparable to moving your house or apartment. There are 3 main items when moving;

  1. Packing/organizing and backing up your data (completed by you) – Information on what to do linked here.
  2. Moving your equipment to the new domain (done be tech staff) – Tech services has begun this process in some buildings and will notify each person and location when they have moved your device.
  3. Unpacking and organizing in the new Domain (completed by you) – Cannot be done until step 1 and 2 are completed. Refer to the  Welcome to ConestogaValley.org information linked here.

Shared network folder(s).

With the change to the new domain we will be improving our public network folder environment. Public network drives in the cvsd.k12.pa.us domain are scattered across the district with each school having its own public drive and allowing for no collaboration amongst the schools. In the new Domain we are creating a new centrally located P: Public drive (currently shows as the O: Drive on your computer), which is located at the High School and is shared amongst all buildings to act as a central, collaborated store. For more information on this please review information posted here on the tech integration wiki.

Google Docs

Current we have 2 google domains – cvsd.k12.pa.us for staff and student.cvsd.k12.pa.us for students. These domains were separated because we use different google tools in each domain. Most notably Gmail. Students used Gmail and staff used our exchange server. As we move into the new domain we will have one Google domain – conestogavalley.org. Both staff and students will be in this domain and we will be moving student mail into Microsoft Office365 (more info to come on that later). What this means for staff and students in Google Apps is that it will be easier to share files and folders. All students and staff will show up as contacts and groups.

For more information on starting and completing this transition please check out the information posted here on the tech integration wiki.

Your Email

@cvsd.k12.pa.us email will be set up to auto forward to @conestogavalley.org until Monday August 4th. On Monday August 4th the cvsd.k12.pa.us email server will be taken down and users will no longer be able to be contacted at that email domain. To convert your self from the old domain email to the new domain email refer to the Atomic Learning tranings on transition from cvsd.k12.pa.us to conestogavalley.org email. The key software tool you will use is Microsoft Outlook.

Summer Technology Professional Development 2014

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Summer break is just around the corner and many of you have already started planning for vacation, workshops, R&R and other activities. I wanted to take a few minutes to remind and inform all of you about the technology integration options that are available to our staff this summer. There is a multitude of opportunities offered by a variety of providers. The lists below is should provide everyone at CV with something they can learn and build on. If you know of other opportunities that may benefit any of our staff please add them as a comment. Also don’t forget about Atomic Learning and the new option to use it for a full day or half day special workshop request. For more info on that option check out our previous blog post called, “Atomic Learning as a Special Workshop Request

CV School District – This summer the district will be providing a number workshops regarding technology and they can be found in My Learning Plan

 

Atomic Learning as a Special Workshop Request Updated 2014

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In MyLearningPlan (MLP) under the “LearningPlan” tab and the “Fill-In Forms” section there is an option for staff to submit a “Special Workshop Request Form.” This form allows staff to submit workshop requests for activities that may not be provided by CV, the IU or other providers listed in MLP. This provides great flexibility and differentiation for staff members to learn and develop on their own. Everyone is at a different level when it comes to technology skills and the implementation into their classroom. Since we have staff across the spectrum when it comes to technology it is nearly impossible to provide the individualized training and workshops necessary for each staff member, but that is where a tool like Atomic Learning combined with the districts willingness for individualized professional development comes together to provide you with the just in time, differentiated, self paced development that you need.

So how does this work?

  1. Browse Atomic Learning tutorials under SEARCH or Spotlights to see if there is any tools or skills that you want to work on. I have listed and linked some suggestions below, but you may want to refer to ISTE Assessment results and consult with your supervisor/principal for suggestions as well.
  2. Determine how many hours it will take for you to view the videos, work with technology and create an example or write a reflection about what you completed. As a general rule of thumb, “project based” activities will be a half day workshop (3.25 hrs) and a “workshop” activity will be a full day workshop (6.5 hrs). If you are just going to watch tutorials to learn a new tool you will want to sign up for a half day workshop (3.25 hrs)
  3. Go to MyLearningPlan and submit a “Special Workshop Request Form.” You must fill in all the field that are highlighted in Red. For the Workshop Title make sure you include the technology tool, project or workshop that you are working on and the words Atomic Learning. For example, Atomic Learnings Creating an Online Course workshop or YouTube for educators workshop in Atomic Learning. In the Description make sure you answer these questions; What is the goal for this activity? How will this be incorporated into your class and/or curriculum? What evidence will you provide? The URL for Description is not required, but I suggest linking to whatever atomic learning video series, project or workshop you plan on working on.
  4. For example the YouTube for educators is located at http://www.atomiclearning.com/k12/yted_wkshp. The dates you select can be the same or the completion of the workshop could take place all on the same day. The listed end date is when the district will expect you to have your workshop complete and your evidence submitted. Complete the rest of the required field in Red.  This link will take you to an example form in PDF format displaying how the form should be filled out in My Learning Plan.

So you have found the tutorial, project or workshop your interested in, submitted the form and received approval. Now What?

  1. Log into Atomic Learning and begin working through the tutorial, project or workshop you selected. Your hours and time viewing videos will be logged automatically. If the video is showing you how to do something I suggest you have that program or website open and model the tutorial as you go.
  2. After you watched the videos, created your project or developed your website you should upload all of the work, links, files, etc. you created to your ePortfolio on Atomic Learning.
  3. Log onto MyLearningPlan and mark you activity complete. Insert comments to let you supervisor know what and where they can find the evidence of your learning from that activity.

I hope many of you take this opportunity to individualize your professional development and, as I mentioned above, here is a list of suggested workshops.

Spotlights Tutorials
  Google

Prezi-web based presentation tool.

Skype – video conferencing

Twitter-Mirco-blogging

Microsoft Office 2010 

 


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