Graduating Seniors and Moving your Files

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These are your documents that you may want to move from the CVSD laptop or CVSD Account to a personal storage area if you would like to keep them for the future.

  • Step ONE Locate Documents on
    • This PC … Documents folder or on the desktop
  • Step TWO Locate Documents on
    • your Network Drive (Firstname_lastname)
  • Step THREE OneDrive Option
    • Move documents to Personal OneDrive Account. Use your personal Microsoft OneDrive account to move items to this cloud storage location. Your CV OneDrive Account will be deactivated when you leave CV.
  • Step Four Google Drive Option One
    • Move documents to Personal Google Drive Account. Use your personal gmail account to move items to this cloud storage location. Your CV Google Account will be deactivated when you leave CV.
  • Step Four Google Drive Option Two
    • Your Google Drive Documents – Use the Google TAKE OUT tool to archive all documents.
    • This archive can be placed in a personal Google Account
  • Step Five
    • If you would like to move Your CV Wikispace – Please see below for information to Contact Wikispaces

More directions are listed below for each of the Steps – Coming Soon!

Last Items for moving to the Conestogavalley.org domain

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The below items need your attention before you leave at the end of this school year but please keep August 4th as the date to have completed your transition to the new domain.

Your computer and user accounts.

When we move your computer and login to ConestogaValley.org it is equivalent to you become a new user. Think of it like having a brand new account and a new home. The “transition” is comparable to moving your house or apartment. There are 3 main items when moving;

  1. Packing/organizing and backing up your data (completed by you) – Information on what to do linked here.
  2. Moving your equipment to the new domain (done be tech staff) – Tech services has begun this process in some buildings and will notify each person and location when they have moved your device.
  3. Unpacking and organizing in the new Domain (completed by you) – Cannot be done until step 1 and 2 are completed. Refer to the  Welcome to ConestogaValley.org information linked here.

Shared network folder(s).

With the change to the new domain we will be improving our public network folder environment. Public network drives in the cvsd.k12.pa.us domain are scattered across the district with each school having its own public drive and allowing for no collaboration amongst the schools. In the new Domain we are creating a new centrally located P: Public drive (currently shows as the O: Drive on your computer), which is located at the High School and is shared amongst all buildings to act as a central, collaborated store. For more information on this please review information posted here on the tech integration wiki.

Google Docs

Current we have 2 google domains – cvsd.k12.pa.us for staff and student.cvsd.k12.pa.us for students. These domains were separated because we use different google tools in each domain. Most notably Gmail. Students used Gmail and staff used our exchange server. As we move into the new domain we will have one Google domain – conestogavalley.org. Both staff and students will be in this domain and we will be moving student mail into Microsoft Office365 (more info to come on that later). What this means for staff and students in Google Apps is that it will be easier to share files and folders. All students and staff will show up as contacts and groups.

For more information on starting and completing this transition please check out the information posted here on the tech integration wiki.

Your Email

@cvsd.k12.pa.us email will be set up to auto forward to @conestogavalley.org until Monday August 4th. On Monday August 4th the cvsd.k12.pa.us email server will be taken down and users will no longer be able to be contacted at that email domain. To convert your self from the old domain email to the new domain email refer to the Atomic Learning tranings on transition from cvsd.k12.pa.us to conestogavalley.org email. The key software tool you will use is Microsoft Outlook.

Atomic Learning as a Special Workshop Request Updated 2014

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In MyLearningPlan (MLP) under the “LearningPlan” tab and the “Fill-In Forms” section there is an option for staff to submit a “Special Workshop Request Form.” This form allows staff to submit workshop requests for activities that may not be provided by CV, the IU or other providers listed in MLP. This provides great flexibility and differentiation for staff members to learn and develop on their own. Everyone is at a different level when it comes to technology skills and the implementation into their classroom. Since we have staff across the spectrum when it comes to technology it is nearly impossible to provide the individualized training and workshops necessary for each staff member, but that is where a tool like Atomic Learning combined with the districts willingness for individualized professional development comes together to provide you with the just in time, differentiated, self paced development that you need.

So how does this work?

  1. Browse Atomic Learning tutorials under SEARCH or Spotlights to see if there is any tools or skills that you want to work on. I have listed and linked some suggestions below, but you may want to refer to ISTE Assessment results and consult with your supervisor/principal for suggestions as well.
  2. Determine how many hours it will take for you to view the videos, work with technology and create an example or write a reflection about what you completed. As a general rule of thumb, “project based” activities will be a half day workshop (3.25 hrs) and a “workshop” activity will be a full day workshop (6.5 hrs). If you are just going to watch tutorials to learn a new tool you will want to sign up for a half day workshop (3.25 hrs)
  3. Go to MyLearningPlan and submit a “Special Workshop Request Form.” You must fill in all the field that are highlighted in Red. For the Workshop Title make sure you include the technology tool, project or workshop that you are working on and the words Atomic Learning. For example, Atomic Learnings Creating an Online Course workshop or YouTube for educators workshop in Atomic Learning. In the Description make sure you answer these questions; What is the goal for this activity? How will this be incorporated into your class and/or curriculum? What evidence will you provide? The URL for Description is not required, but I suggest linking to whatever atomic learning video series, project or workshop you plan on working on.
  4. For example the YouTube for educators is located at http://www.atomiclearning.com/k12/yted_wkshp. The dates you select can be the same or the completion of the workshop could take place all on the same day. The listed end date is when the district will expect you to have your workshop complete and your evidence submitted. Complete the rest of the required field in Red.  This link will take you to an example form in PDF format displaying how the form should be filled out in My Learning Plan.

So you have found the tutorial, project or workshop your interested in, submitted the form and received approval. Now What?

  1. Log into Atomic Learning and begin working through the tutorial, project or workshop you selected. Your hours and time viewing videos will be logged automatically. If the video is showing you how to do something I suggest you have that program or website open and model the tutorial as you go.
  2. After you watched the videos, created your project or developed your website you should upload all of the work, links, files, etc. you created to your ePortfolio on Atomic Learning.
  3. Log onto MyLearningPlan and mark you activity complete. Insert comments to let you supervisor know what and where they can find the evidence of your learning from that activity.

I hope many of you take this opportunity to individualize your professional development and, as I mentioned above, here is a list of suggested workshops.

Spotlights Tutorials
  Google

Prezi-web based presentation tool.

Skype – video conferencing

Twitter-Mirco-blogging

Microsoft Office 2010 

 

Graduating Seniors and Moving your Documents

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CVHS Seniors

How to Move your Documents that are stored on your laptop

These are your personal documents that you may move from the CVSD laptop to a cloud storage area  if you would like to keep them for the  future.

  • Step  ONE Locate Documents on
    • C Drive (Local Disk)
  • Step  TWO Locate Documents on
    • your Network Drive (Firstname_lastname)
  • Step THREE
    • Move documents to DropBox, Box or a Personal Google Drive Account
  • Step Four
    • Your Google Drive Documents – Use the Google TAKE OUT tool to archive all documents.
    • This archive can be placed in a personal Google Account or a DropBox or a Box cloud storage account
  • Step Five
    • If you would like to move Your CV Wikispace – Please see below for information to Contact Wikispaces

More directions are listed below for each of the Steps

drives.PNG

Step  ONE Locate Documents on C Drive (Local Disk)

  • start button.PNGStart Menu
  • Computer
  • Local C: or This Computer
  • Locate the  — Users Folder
  • Locate Your Named Folder inside the Users Folder
  • and then look in the following locations for your any of your files
    • Desktop
    • Downloads
    • My Documents
    • My Music
    • My Pictures
    • My Videos

These are items you will want to move to an alternate location like Box, Drop Box or Google Drive

Step  TWO Locate Documents on your Network Drive (Firstname_lastname)

  • Then open your FirstName Last Name Folder and locate your files that are stored there.
  • Move all documents to one of the options below. DropBox, Box or Google Drive

Step Three – How to Move your Stored Documents into a Cloud Storage Location like Dropbox or Box or Google Drive

Choice A. DROP BOX

Create a Drop Box account with 3GB of Storage at dropbox.com

  • do NOT try to download the program to your CVSD laptop.
  • You can use it from the web version.

You will be able to upload 3 GB of storage space for free

Click the upload button and add the files you need to add to your dropbox account.

Choice B. BOX

Create a  Box.com account with 10 GB of Storage at Box.com

  • do NOT try download the program to your CVSD laptop.

  • You can use it from the web version.

You will be able to upload 10 GB of storage space for free

Click the upload button and add the files or folders you need to add to box.

Choice C. Google Drive

Step Four:  Migrate your data away from CVSD Google Drive to a personal Google Drive account

Google Drive accounts are available for anyone with a Gmail Account. Please create a Gmail account that is not on the CV Domain … So create a new Google Account or Use an exsiting Google Account that is not @conestogavalley.org account.

15GB free (to be shared across Google Drive, Gmail and Google + photos

1. Google Takeout – Create an Archive of your google DATA and move it out of CVSD.

https://www.google.com/settings/takeout

  • This will create an archive folder

  • Open the archive folder

  • Back up this archive to your new Google Account or a Box or DropBox account

 

google takeout.PNG

 

Step Five- Wikispaces

Wikispaces can copy your whole wiki for you:

  1. You will need to Create blank wikis that you would like to copy the existing wiki into.

  2. send us the URLs of all the new blank wikis, along with the URL of the master wiki you would like to copy. Be sure to indicate which is which. This email must come from the address associated with your Wikispaces account.

By default, we’ll copy all of your pages (including their full history), files, discussions, and tags. Let us know if you would not like all of these features to be copied. We will notify you when the wiki has been copied.

If you were not the creator of the original wiki, we will need to receive an email from the creator as well, granting you permission to copy their content.

Google Drive

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What is Google Drive?

Google Drive replaces and enhances what you know today as your Google Documents List. This will replace your current CV Google Docs account. If you are new to CV Google, you will need to click on the (Go to Google Drive) Big Blue Button the first time you log into CV Google Apps. If you are a current CV Google Docs user you will have a chance to select Google Drive appear near your name when you are logged in or the account will move to Google Drive soon.

How is the Google Drive online interface different from my current Google Documents List?
The Google Drive online interface looks similar to the Google Documents List you’re used to, with a few key differences:
• Collections are now called Folders.
My Drive – When you first switch to Google Drive, a new folder called My Drive contains:
o Documents that you own or have previously uploaded
o Folders you own and the items contained within (regardless of ownership)
• Home – Other items that would have previously appeared in the Home view can easily be found elsewhere. You can choose different views and filters to see recently opened documents, starred items, documents that have been shared with you, items owned by a particular person, files of a particular type, and more.
Shared with me – only shows items that were shared with you explicitly.
All items view – find items here that were shared with the “Public” or “Anyone with the link.” You can find those items by searching in the All items view.
Starred – Click Starred to see all the items you’ve marked with a star. Just click the star to the left of an item to mark it. Stars are like “bookmarks” or “favorites” in a browser to mark web sites you want to access frequently.
Recent Views – Use the Recent view to see all the private and shared files that you’ve opened, in reverse chronological order. This is a great way to quickly find your most current stuff.
Search Box -You’ll have powerful new options to search, sort, or preview your files before opening them.
 
FAQ’s
How much storage do I have for my Google Drive files?
5 GB but only stored files (.PDF, .DOC, .JPG, etc.) count towards your storage limit. Google Docs formats don’t use up your storage space.
Where can I get more information?

Edit Files Saved on the CV Network with CV Cloud

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In September I made a blog post sharing information on how CV staff and students can utilize cloud based resources, both public and CV provided, to access their files anytime, anywhere and on any device. I mentioned Google Docs, Moodle, CV Cloud and Dropbox as suitable choices for you cloud storage.

This post is meant to follow up on this idea. In the past editing your cloud based files meant that you had to;

  • download the file you wanted to edit from the web server
  • open it with a program installed on your computer designed to edit that file type (example Microsoft Word for .doc)
  • save your work and changes to the hard drive of the machine you are working on
  • then upload the file back to the cloud based web server where you originally downloaded it.

This whole process is very cumbersome and with all of the steps the potential for user error is high. Google has tried to solve this problem with their web based editing solutions, Docs, Spreadsheets, Drawings and Presentations and in my opinion they have done a pretty nice job. Users only need a web browser to create, edit, refine and collaborate on their productivity files and the changes are instant, saved and a revision history is kept for reference and reverting. These web based editing tools provide the basics through intermediate functions and options that almost any user would need. In fact some of their tools like Spreadsheets provide advanced tools that would never be possible for software based applications do to the fact they are connected to the web. CVSD has students and staff at all levels taking advantage of this medium to improve their learning and 21st century skills.

Regardless, I know that there is still a need at CV to edit software based files and not just at school or on a school provided device. This is where an important function of CV Cloud may help. Users Log into CV cloud by going to https://connect2.cvsd.k12.pa.us/ and using the Windows log in credentials. Find your way to “My Files”  either by clicking on the icon on the desktop or going to the OS icon in the bottom left hand corner and then desktop. Locate a file you want to edit and instead of left clicking to download and open it, right mouse click and select “Open with…” and then “Local Application”





The file will open on your device with the default application you have chosen for that extension. For example if you have Microsoft Office on your home computer than .doc, .xls, .ppt files will open with those associated program. But, if you have a free open source productivity suite like Libre Office, than those same files will open with that program. This logic holds true for any file extension you may have saved on you network folder here at school. I edit .psd files using Adobe Photoshop at school, but at home I have a free program called Gimp that edits that file extension too.

The best part about this whole process is that when I am done editing I simply click save on whatever program I am using and it will save the file back into my network folder on CV cloud. No longer do I have to save it to my desktop, then reupload it back onto the cloud. Its seamless and a huge time saver.

I encourage all of you to give it a try and strongly suggest sharing this information with your students, especially if you have them creating software based files and storing them on their school network folders.



New Look for Google Apps and Browser Support

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Google has unveiled a new look to their education applications and for us that means a new look for Docs, Calendar and Sites. Google has already started to roll out changes to the Google Apps interface for improved consistency, usability, and flexibility across different browsers and devices. Many of you may have already seen this and I think you’ll like the more polished, streamlined look. I encourage you to give it a try if you haven’t already.

You can opt-in to the new look for Calendar. Also, the new look is now the default for the Google Sites; the Google Docs list; and the Google Docs editors for documents, presentations, spreadsheets, and drawings.

Note that for a limited time, you can switch back to the old interface for any service, but the new look will become permanent soon. Keep in mind these changes effect both the staff CV Google domain (cvsd.k12.pa.us) and the student CV Google domain (student.cvsd.k12.pa.us)

Below are some specific instructions and screen shots of how to try or turn off the new look. I also refer you to Google Apps learning center for Videos, Tips and Tricks.

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Grade Google Forms and Quizzes quickly using Flubaroo.

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Over the past 2 years of our districts implemenation of CV Google Education App many staff members have starting using Google Forms to collect information and even quiz students. Today I learned of  a tool that can be used a script in Google spreadsheets to easily grade the results of those forms. It is called Flubaroo. Flubaroo provides great step-by-step directions for using the script and can be a real time saver for teachers. If you use Google Forms in any capacity I encourage you to watch this 3 minute demo on how Flubaroo works with your forms.  Along with grading the results of the form Flubaroo also provides the administrator of the form the ability to:

  • Compute average assignment score.
  • Compute average score per question, and flags low-scoring questions.
  • Show you a grade distribution graph.
  • Give you the option to email each student their grade, and an answer key.

For those of you who have not starting using Google Forms there is how to information in Atomic Learning or if you want some over the shoulder help please contact Mardy or I to help you get going.

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Edit your Google Docs with your phone.

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Google has released the ability to update your Google Docs through your mobile devices running iOS or Android mobile operating systems. I.E. your IPad, Iphone, Itouch, or Droid phone. Simply point yoru mobile browser to http://docs.cvsd.k12.pa.us, sign in, pick a document and click the edit button in the top right hand corner.

Watch the video below to see the mobile editor in action.


This mobile editing option provides a lot of opportunities and options for education. Students on science field trips can now enter data in spreadsheets right from the environement they are collecting the data in. Lists, homework, reminders can all be accessed from their phone. I know personally I will now use this feature for my grocery lists. The shared list between my family members will reduce the number of trips to the grocery store and the amount of phone calls and texts about what we need.

 I hope this news makes all of you as happy as it did me.


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